HYH Meeting 2024-05-09

This page was automatically copied from HYH Meeting Template by User:Phong. If you would like to change the structure of how future meetings perform, please make any modifications to HYH Meeting Template. If you would like to propose something at the next meeting, bring it up on the mailing list with "PROPOSAL:" in the subject line and Phong will add it to the next meeting's agenda.

Instructions

• Read the instructions out loud for all to comprehend.
• Delete these instructions prior to posting completed minutes
• Pick a moderator and note-taker
• Review the last meeting's minutes
• If proposals have been amended or withdrawn, update this document accordingly before the meeting.

Note-taker

• Open a text editor to take down some detailed minutes.
  • Detail is important. If it isn't written down, it never happened.
  • Make sure you record vote counts and not only the final results
• Project the minutes and notes throughout the meeting on the projector in the centre of the room.
  • This is done in lieu of whiteboarding because screw whiteboarding.
• Follow the instructions in the End of Meeting section at the appropriate time.

Moderator

• Start by taking count of present voting members for quorom
  • Note Taker should note this count in the Agenda section
• Make sure everyone gets a chance to speak
• Speak minimally yourself
• Keep the meeting moving
• Handle the membership voting process
• Be sure to thoroughly follow the procedure outlined in this document, as the template may occasionally change without warning.

Participants

• Remain on-topic
• Remain respectful of other participants

Agenda

• Note Taker: FIXME
• Moderator: FIXME
• Number of Members Present: FIXME

Old Business

From 2024-04-25

• Action Item: Add David to finances email (Bob will ping Jeff Sittler)
  • Update 2024-05-02: Jeff has added David to the appropriate message groups.
• Action Item: Bob to red-tag (wood in welding area)
  • Update 2024-05-02: Bob moved the wood so it is not in the way of storing the welding table, and added a parking ticket. He intends to make some risers for the front window display area. The parking permit has today's date and a recommended disposal date of June if not used by then.
• Action Item: Beau is free to install OctoPrint on the Longer LK5 Pro.
  • Update: OctoPrint is installed and working, and the printer has a camera now.
• Action Item: Bob to put up a screen driven by a Raspi with 6 panes of the most "Welcome to HeatSync, stranger" style events (lego day, gaming nights, etc).
  • Update 2024-05-02: Upon further investigation, Bob found that his idea is a bit undercooked compared to contemporary retail window display standards. He is working with others to try something a bit more professional looking. See: Window Display
• Action Item: Bob to contact CPA to request update.

Proposals

Wiki Upgrade

Proposal By: Bob Bushman

The new wiki is live (this is it). I have a point version upgrade to do and a bit of documentation, and it will be fully live.

I propose that we point wiki.heatsynclabs.org at heatsynclabs.wiki.

Square Account

Proposal By: Bob Bushman

In my new events I am selling things (proceeds going to HSL). Currently I only accept cash. I'd like to accept cards. Square charges $0.30 + 3.5% and we use it happily at Bike Saviours.

I'm going to set up an account that I can use for my events. I'd like to set it up in HSL's name (or someone else can, if they want), so the money goes straight to HSL's account. If that isn't acceptable, I will make my own account and pass the cash through, but that seems overly complex and unhelpful to anyone else who wants to sell things on behalf of HSL.

I propose that HeatSync opens a Square account and gets one of those headphone jack credit card swipe thingies.

Discussion Items

If an item of discussion drags on too long, further discussion may be postponed until after the meeting ends.

During discussion, it is not necessary to write down exactly what each person says. Record the topics of discussion, and any items of consensus or controversy here. Detailed descriptions of the conversation should go on the discuss page for this meeting.

End of Meeting

• Delete the "Instructions" section at the top of this page.
• Delete this section.
• Post the notes to the wiki
• Discuss any items for which there was not enough time during the meeting