HYH Meeting 2012-11-08

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Revision as of 11:33, 3 November 2012 by en>Phong (Set up meeting page)
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This page was automatically copied from HYH Meeting Template by User:Phong. If you would like to change the structure of how future meetings perform, please make any modifications to HYH Meeting Template. If you would like to propose something at the next meeting, bring it up on the mailing list with "PROPOSAL:" in the subject line and Phong will add it to the next meeting's agenda.

Instructions

  • Read the instructions out loud for all to comprehend.
  • Delete these instructions prior to posting completed minutes
  • Pick a moderator and note-taker
  • Review the last meeting's minutes

Note-taker

  • Open a text editor to take down some detailed minutes.
    • Detail is important. If it isn't written down, it never happened.
    • Make sure you record vote counts and not only the final results
  • Project the minutes and notes throughout the meeting on the projector in the centre of the room.
    • This is done in lieu of whiteboarding because screw whiteboarding.
  • Follow the instructions in the End of Meeting section at the appropriate time.

Moderator

  • Start by taking count of present voting members for quorom
    • Note Taker should note this count in the Agenda section
  • Make sure everyone gets a chance to speak
  • Speak minimally yourself
  • Keep the meeting moving
  • Handle the membership voting process
  • Be sure to thoroughly follow the procedure outlined in this document, as the template may occasionally change without warning.

Participants

  • Remain on-topic
  • Remain respectful of other participants

Agenda

  • Note Taker: FIXME
  • Moderator: FIXME

Announcements

  • Any cool new projects? Something you want everyone to know?
  • Any happenings that people should be aware of?

Financial Report

Proposals

Badge access for Alisa Ex

  • Proposal by Gadget
  • Proposed on Mon, 22 Oct 2012 18:04:48 -0700
Alisa is an awesome person. She is a great help around the space, helping
with tours and having her knowledge with costume design is a great bonus!
She brought in the piano upstairs and her current emulator t-shirt is her
current work in progress. Her Van Gogh box turned out to be amazing. She is
currently working in code academy learning java script. And she is working
on building a light-able companion cube

http://www.flickr.com/photos/hslphotosync/8111297967/in/photostream - cube
http://www.flickr.com/photos/hslphotosync/8092937473/in/photostream - Van
Gogh
http://www.flickr.com/photos/hslphotosync/8092943312/in/photostream - Van
Gogh

She has been coming into the space for about the last 3 months.

Due to her crazy work schedule, I think both the space and Alisa would
benefit from having badge access.

--

Discussion

  • RESULT: #FIXME#


HYH Put food in vending machine

  • Proposal by Mike Wolfson
  • Proposed on Fri, 19 Oct 2012 13:40:16 -0700 (PDT)
So I think we have the all clear from Jacob to use the vending machine in 
the front of the lab for real food.  There are is a caveat:
- The machine is on Craiglist, so if it sells, our food would be homeless.  
I think the bill changer is actually all that is for sale, so the food 
might not be homeless, but not sell-able.  The whole machine might go.  (I 
think it has been for sale for a while, and not exactly selling like 
hotcakes)

My thoughts:
- we sell general snacks, both healthy and not (based on ideas from another 
thread).
- this is a fundraising mechanism - the items have a high markup - profits 
go to the lab and the operation of the machine 

I am willing to do the work to stock and keep track of the machine 
(hopefully Chad and Marita could help me with any accounting, but I will do 
that too if necessary)

---------------------------
The formal proposal:

I propose that we allocate $150 to a budget to seed the vending machine.  
This would be around $50 in change for the machine, and $150 for food.

The intention with this endeavor is that it would be self-sufficient.  This 
would be a one time allocation.  The funding for re-stocking would come 
from funds in the machine.
--------------------------

So what do you think?....







--

Discussion

  • RESULT: #FIXME#



Discussion Items

If an item of discussion drags on too long, further discussion may be postponed until after the meeting ends.

During discussion, it is not necessary to write down exactly what each person says. Record the topics of discussion, and any items of consensus or controversy here. Detailed descriptions of the conversation should go on the discuss page for this meeting.

End of Meeting

  • Delete the "Instructions" section at the top of this page.
  • Post the notes to the wiki
  • Discuss any items for which there was not enough time during the meeting
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