Board Elections
Necessity for a Board
As we incorporate and move to create some serious forward movement for this organization we'll need a team of people who have focused responsibilities that will aid in keeping HeatSync Labs in working order. Below are a list of position ideas that the founders brainstormed. Please feel free to add additional ideas to the list. Also feel free to add yourself to the "Interested Parties" table below if you're interested in a certain position. We'll be meeting up to discuss position ideas and who may be interested soon. Check out the date under "Board Meeting".
Position Ideas
There is much written about how large a board should be. Some non profits will seek to have large boards which are meant to represent many different interests and donors in the community. Other advice argues to keep a board small and agile. For now it is expected our board will be small, agile, and targeted to the task at hand, creating a hackerspace out of nothing. As such these positions were chosen to represent what we should need now and are expected to be flattened down into maybe 5 overlapping roles.
Champion: Responsible for coordinating between the different board members. Helps maintain the primary goal of the organization (the mission statement). Also helps to support all members with various tasks and is responsible for public and board meeting agendas.
Secretary (Scribe): Responsible for maintaining records of all meetings and other paperwork for the organization, including membership applications.
Treasurer/CPA: Responsible for handling finances for the organization and managing the bank account. This includes membership fees, operation fees, and donations.
PR/Marketing: Responsible for press releases, social networking, and promotion of the organization in general.
Editor: Responsible for monitoring the blog and wiki. Edits submissions for publication and recruits contributors for entries.
IT Administrator: Responsible for maintaining the HSL server. Also will gain additional responsibilities once a physical space is obtained.
Event Coordinator: Responsible for maintaining a calendar of events for the organization. This would include presentations, talks, conferences, projects, meetings, etc.
Fundraising/Social Coordinator: Responsible for fundraisers and social events for the organization. Also responsible for fundraising as a whole.
Resource Manager: Responsible for ordering supplies and updating/maintaining the tool share database.
Legal: Responsible for legal matters for the organization, either in a lawyer capacity or as a liaison to a lawyer. This would also include handling waivers, insurance information, and other paperwork related to our liabilities.
Board Meeting
Date: Saturday, November 7th, 2009
Time: 4 PM
Place: Solo Cafe -- www.solocafetempe.com
107 E. Baseline Rd.
Tempe, AZ 85283
Mill Ave and Baseline in Tempe
Interested In Being a Board Member?
Three questions for everyone!
1) Do you see yourself in any of these job roles?
2) Are any of these roles unnecessary for the organization?
3) Is there anything additional we should account for?
Interested Parties
| Position | People Interested |
| Champion | Jacob Rosenthal, Jeremy Leung |
| Secretary/Scribe | Andrea Young |
| Treasurer/CPA | Shannon McCormick |
| PR/Marketing | Rick Osgood |
| Editor | David Huerta |
| IT Administrator | Zachary Giles, Will Bradley |
| Event Coordinator | Consolidated into Scribe Role |
| Fundraising/Social Coordinator | Split between Marketing and individual champions of fundraising ideas who will communicate with scribe. |
| Resource Manager | N/A |
| Legal | External Party |
Interested Parties Nomination Speeches
Jacob Rosenthal
Greetings HeatSyncers! Please consider this my intent to run for the Champion role. I have a background in supervising and project management and I delight in constantly pushing projects forward.
In Madison Wisconsin I Managed a call center for the deaf and hard of hearing before being offered a position with Arizona State University where I currently utilize my skills as Application Systems Analyst. I also enjoy working with ASU’s Cognitive Center for Ubiquitous Computing (CUbiC) lab where, after my Senior Capstone, I was asked to return to mentor two newly formed Capstone teams as they begin their two-semester projects.
I look forward working with you all to build HeatSync into an active, sustainable, and transparent community resource. No matter what role I find myself in within our ranks, I see myself continuing to outreach, create partnerships, and pursue large funding like the 2k and 20k proposals.
Zachary Giles
I would like to nominate myself for the IT Administrator position.
My Background: I have had quite a few years of experience with Small to Medium business IT admin and Networking. My current day job is as a Network Admin for a software development company with self-hosted customer applications for larger companies (Think Fortune 100ish). We maintain our own high-availability network and server system for maximum uptime. I also have a pretty good understanding of the telecom systems around the Phoenix area and can assess the potential connectivity of that space when we are deciding it. (Nothing is worse than signing a lease on a place you can't connect to ..) My technical knowledge and experience ranges from small IC chips and microcontrollers all the way up to large linux systems, supercomputers, and large internet pipes. That of course includes enterprise-level desktops and file servers etc.
What I want to make happen: I see HeatSync not only as a great location for tools/metalwork/woodwork etc, but also for the computer-savvy individuals who want a place to work and learn more about enterprise-level systems without having to purchase them themselves. One of the great motto's of HeatSync is that we want to provide people with the tools and resources they need to be able to learn and make new products. Why not do that for the computer industries as well as manufacturing (they're quite related)? We can provide that learning and those tools and systems that would not have otherwise been avaliable. (Cisco router labs, linux servers, raid arrays, multimonitor setups, VoIP phones, etc). With my knowledge of all these systems and where to get them, we can make sure that they are up to spec and working correctly to minimize people's frustration and maximize the usability of the tools. This could easily create all kinds of opportunities for classes and learning sessions.. which is something we want.
Andrea Young
I have been nominated for Secretary/Scribe (which also includes Event Coordinator and some duties of Fundraising/Social Coordinator).
I came into HeatSync Labs near the beginning of its manifestation, after the initial concept had been born. I visited another hackerspace with Jeremy and responded "So, what can I do to make this whole thing work?". And I mean that. Since July, I have been helping to keep up records, research whatever we need, and to handle a lot of the administrative work that many people find tedious. I am extremely thorough and detail oriented, but can see how all the little things fit into the big picture. I currently assist the local director of a different non-profit in the valley, Youth of Unity. I have a BS in PreLaw from ASU and am working on a BA in English (emphasis on Education) currently. I am hard working, dedicated, reliable, and resourceful. I will do everything I possibly can to make HSL thrive and succeed.
Future Position Ideas
- Education- I see a real need to coordinate all our presentations and knowledge into modules which we can continually refine.
- Safety - I foresee a real need here as we begin to obtain large industrial equipment to create safety guidelines and training procedures.
- Facilities Management- Setup, repair and oversight of all our facilities needs