HYH Meeting 2024-04-25

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Instructions

Agenda

  • Note Taker: FIXME
  • Moderator: FIXME
  • Number of Members Present: FIXME

Announcements

  • Any cool new projects? Something you want everyone to know?
  • Any happenings that people should be aware of?

Financial Report

Proposals

Arnob Key Access

  • Proposed By: Robot Ambassador Eric Ose

Reminder this Thursday for HYH we have a proposal for @ATK to have 24/7 lab access. I'm trying to confirm we have enough people going to be there to vote. Arnob has a very busy week and school. I'm not sure he will be there in person, but we can still vote on this.

Oh this is the proposal; https://groups.google.com/g/heatsynclabs/c/agqWr0QGwN0

Discussion Items

Wiki Upgrade

Topic By: Bob Bushman

The new wiki is live (this is it). I have a point version upgrade to do and a bit of documentation, and it will be fully live.

Proposal for HYH 2nd Thu in May: I propose that we point wiki.heatsynclabs.org at heatsynclabs.wiki.

Window Flyers

Topic By: Bob Bushman

I briefly had posted window flyers for my recurring fundraiser events, and intend to again.

Purpose: People walk by and only dwell for a few tens of seconds. They look in the windows. If, within 15 seconds, they can see an appeal that will bring them in the doors, we win. Our rotating signage does not satisfy that purpose, since they have to wait more than a minute to see all the screens. The calendar is - while excellent for engaged members and students - ineffective for initial impact outreach.

Proposal for HYH 2nd Thu in May: Flyers in the front window will be used for recurring monthly events that directly benefit HeatSync Labs. They will remain eligible for display as long as there is an upcoming event within the next month, open to the public, and recurring. This proposal is not intended to place limits on other things that may or may not be permitted, and is not intended to imply that these ones are currently forbidden. This is only intended to create guidelines for things that are clearly in the interest of increasing community engagement.

Financial Report

Topic By: Bob Bushman

What are the steps to resurrect the financial report?

I think I know the answer, and I think I (Bob, Secretary) am the current bottleneck. Here's my understanding:

  1. Update our board of directors registration with the government. (Bob)
  2. Wait for update to propagate so it is visible in public records.
  3. Go to bank and ask them to change our account's accessors to the appropriate board members (Shaundra and who else? I (Bob) would like to be on it, since I love finance data).

Open questions:

  • Should any current bank accessors who are not on the board continue to have access? For example, David does a lot of good for us managing the actual account balances.
  • Are the above steps wrong?
  • What board members should have access to the bank account?
  • Who else should have access?

Proposal for HYH 2nd Thu in May: I propose that Bob Bushman update the government records then chaperones the rest of the process, doing as much of the leg work as he is able to do, and requesting support from others where necessary (eg: Shaundra or David may be needed to help with the bank account transfer work).

End of Meeting

  • Delete the "Instructions" section at the top of this page.
  • Delete this section.
  • Post the notes to the wiki
  • Discuss any items for which there was not enough time during the meeting
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