How to Run HeatSync Labs

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Revision as of 03:04, 28 January 2011 by en>Will
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This is a list of responsibilities (what is expected of the position), as well as a knowledgebase of how to practically accomplish those responsibilities.

Champion

  • Physical face of HeatSync, primary contact point
  • Present for most events
  • Host/life of the party
  • Leader
  • Checks/Balances (treasurer, etc)
  • Vision, on track and clearly conveyed, the "why"
  • Set and clarify expectations of positions
  • Understand/track all aspects of HeatSync
  • Accountability, Follow-up
  • Empower/motivate
  • Delegator
  • Focus
  • Mediate
  • Communication (to/from board, to new people "no wallflowers!", connect people, to partners, getting and keeping contacts)
  • Decider
  • Clarity
  • Soliciting for membership
  • Presentation

Resource Manager

  • In charge of Tear Apart Nights
  • Handle incoming items (donations,
  • Handle outgoing items (recycling, auctioning, donating, trashing)
  • Inventory management (resource tracking, sellable item tracking, toolshare, with IT's help)
  • Responsible for space (organization, cleanliness)
  • Manage storage (onsite, offsite)
  • Submit orders to Treasurer
  • Policies/guidelines, lab safety, waivers, signage
  • Facilities management
  • Tool buildouts/installation
  • Utilities management (with treasurer's help)

Treasurer

  • Manage bank accounts (with accountant's help)
  • Collect dues and monetary donations
  • Initiating and revoking memberships (with secretary's help)
  • Timely updates to the board
  • Taxes, IRS communication
  • Collecting receipts for sales
  • Delivering receipts to donators, with tax exempt notification (as easy as possible)
  • Improving sales process to make it easy for customers (with IT/Marketing help)
  • Set up accounts with vendors
  • Purchasing (processing orders)
  • Capital value (asset tracking with resource manager's help)
  • Budgets
  • Expenses (monthly/yearly)
  • Building and debt management
  • Accounts payable
  • 501c3 status (account switchovers)

Secretary

  • Initiating and revoking memberships (keys, documents, etc, with treasurer's help)
  • Templatize meeting minutes, make minutes easy
  • Agendas
  • Document storage, recordkeeping
  • Reminders (reporting, taxes, due dates)
  • Calendar (operational, events, point of contact)
  • Coordinate presenters (before, during, after)
  • Operations/Events accountability
  • Contacting lawyer/insurance

Editor

Marketing/PR

  • Ensuring sales items are displayed well

IT

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