HYH Meeting 2012-12-13

This page was automatically copied from HYH Meeting Template by User:Phong. If you would like to change the structure of how future meetings perform, please make any modifications to HYH Meeting Template. If you would like to propose something at the next meeting, bring it up on the mailing list with "PROPOSAL:" in the subject line and Phong will add it to the next meeting's agenda.

Instructions

• Read the instructions out loud for all to comprehend.
• Delete these instructions prior to posting completed minutes
• Pick a moderator and note-taker
• Review the last meeting's minutes
• If proposals have been amended or withdrawn, update this document accordingly before the meeting.

Note-taker

• Open a text editor to take down some detailed minutes.
  • Detail is important. If it isn't written down, it never happened.
  • Make sure you record vote counts and not only the final results
• Project the minutes and notes throughout the meeting on the projector in the centre of the room.
  • This is done in lieu of whiteboarding because screw whiteboarding.
• Follow the instructions in the End of Meeting section at the appropriate time.

Moderator

• Start by taking count of present voting members for quorom
  • Note Taker should note this count in the Agenda section
• Make sure everyone gets a chance to speak
• Speak minimally yourself
• Keep the meeting moving
• Handle the membership voting process
• Be sure to thoroughly follow the procedure outlined in this document, as the template may occasionally change without warning.

Participants

• Remain on-topic
• Remain respectful of other participants

Agenda

• Note Taker: FIXME
• Moderator: FIXME
• Number of Members Present: FIXME

Announcements

• Any cool new projects? Something you want everyone to know?
• Any happenings that people should be aware of?

Financial Report

• Funds in bank: ##FIXME## (Can be seen at Financial Report.)

Proposals

All proposals from previous meeting

Quorom was not established at the HYH Meeting 2012-11-22. All proposals to be voted on.

Card Access for Mark 'Trunk' Kirschenbaum

• Proposal by Jacob Rosenthal
• Proposed on Thu, 15 Nov 2012 22:11:08 -0700

Did you see Mark's hot topics on how hes taken his ideas from prototype to
reality? Perhaps you've seen him online here where hes been looking to help
set up more classes for you all. Or maybe hes helped you out at the lab
while doing awesome hacking on his own projects?

I think hed like to finally get his card access and I'd like to sponsor
him.

-- 

Discussion

• RESULT: #FIXME#

Block nodejs.org

• Proposal by Ryan Mcdermott
• Proposed on Sun, 18 Nov 2012 18:11:16 -0700

Node still isn't in a 1.0 release, and I feel as though it is our
responsibility to protect people from it.  An unwitting newbie my
accidentally download node.js and DIE.

Please redirect anybody trying to load nodejs.org to this website:
http://codeslinger.posterous.com/if-youre-using-nodejs-youre-doing-life-wrong

-Ryan

-- 

Discussion

• RESULT: #FIXME#

Drink System moves to being a complete honors system.

• Proposal by Chad Stearns
• Proposed on Sun, 18 Nov 2012 22:39:46 -0800 (PST)

Hey guys,

As you know, we have a fridge up front that contains a lot of drinks which 
the lab pays for. We pay for it by providing a jar, and requesting that 
people put money in it when they take a drink. This is what I would 
describe as a partial honors system. Heatsync spends its own money to buy 
drinks, but it relies on people paying for the drinks out of the goodness 
of their heart. There is no enforcement to make sure people pay when they 
take a drink.

I think this has its problems. The process involves what I recognize to be 
three parts:

1. Since heatsync is buying the drinks, we have to account for it, and 
collect it. This takes effort and record keeping. 
2. From there once we have deposited it into a bank account, we have to 
find a vendor and buy drinks from them often in a impersonal and convoluted 
manner.
3.  Along the way we need some kind of survey mechanism to find out what 
drinks people want.

Each one of these three parts has had its problems. Regarding (1) we have 
at times mis-recorded, or failed to collect money. (2) we have had problems 
with the reliability and pricing of our vendor. And (3) is that sometimes 
we order drinks no one really likes. 

So whats the alternative? Well first let me tell you a story.

Recently we had no drinks at all. Tim Gerrits took matters into his own 
hands and took money out of the drink jar then went to the store and bought 
drinks. He didnt do it because he had to, he did it because he recognized 
it as easier and simpler than waiting around for our bureaucratic system do 
get those drinks. In doing it himself I think he actually got a better 
deal. As the treasurer, I cant really tolerate someone just grabbing 
heatsync's money and spending it. But at the same time, I dont honestly 
think the alternative is a better way. Recently we ran out of water, and I 
didnt have cash. I was tempted to just take some of heatsyncs money and buy 
water. But in doing so it would really not have been accounted for at all. 
So right now, we are collecting money, and buying drinks, but we are only 
managing to record some unknown percent of the spending/collection. The 
data about how much we are collecting and spending for drinks its 
meaningless. 

Here is what I propose:

*Complete Honors system:*
*
*
Lets replace the drink jar, with some kind of container. Some group of 
people will have access to this container, and they will go and buy drinks 
when they want to.

*Pre-emptive rebuttals:*
*
*
1. It could be argued that this opens us up to all kinds of un-policeable 
corruption, in which people constantly steal money from innocent donors. 
That certainly could be done, but I think the optimistic hacker spirit that 
we all share chooses to believe that realistically people wont take 
advantage of this. Or, at least it wont be taken advantage of to an extent 
to makes it relatively worse to what we have now.

2. What group has spending privileged? I dont know! Lets argue about this. 
We could just have a jar, which gives everyone the capacity to take money 
and spend it. If thats too open for you, we could put it under lock and 
key, and give some group of people keys. Or we could give one person a key 
and when someone else wants drinks the key-holder can open the box for them.

-ChadCS

-- 

Discussion

• RESULT: #FIXME#

Grant 1500 in matching funds for the wood shop buildout.

• Proposal by Brian Aday
• Proposed on Thu, 6 Dec 2012

Our amazingly generous donors have contributed over $1900 to buy a set of 
high quality machines for the wood shop. We propose an additional 1500 in 
Heatsync funds be allocated for the project. 

-- 

Discussion

• RESULT: #FIXME#

Discussion Items

If an item of discussion drags on too long, further discussion may be postponed until after the meeting ends.

During discussion, it is not necessary to write down exactly what each person says. Record the topics of discussion, and any items of consensus or controversy here. Detailed descriptions of the conversation should go on the discuss page for this meeting.

End of Meeting

• Delete the "Instructions" section at the top of this page.
• Delete this section.
• Post the notes to the wiki
• Discuss any items for which there was not enough time during the meeting