HYH Meeting 2024-04-25: Difference between revisions

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(Created page with "This page was automatically copied from HYH Meeting Template by User:Phong. If you would like to change the structure of how future meetings perform, please make any modifications to HYH Meeting Template. If you would like to propose something at the next meeting, bring it up on the mailing list with "PROPOSAL:" in the subject line and Phong will add it to the next meeting's agenda. = Instructions = * Read the instructions out loud for all to comprehend. * '...")
 
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= Instructions =
= Instructions =
* Read the instructions out loud for all to comprehend.
* See [[HYH]] and [[HYH Meeting Template]]
* '''Delete these instructions prior to posting completed minutes'''
* Pick a moderator and note-taker
* Review [[$LAST_MEETING$|the last meeting's minutes]]
* If proposals have been amended or withdrawn, update this document accordingly before the meeting.
 
== Note-taker ==
* Open a text editor to take down some '''detailed''' minutes.
** Detail is important. If it isn't written down, it never happened.
** Make sure you record vote counts and not only the final results
* Project the minutes and notes throughout the meeting on the projector in the centre of the room.
** This is done in lieu of whiteboarding because screw whiteboarding.
* Follow the instructions in the End of Meeting section at the appropriate time.
 
== Moderator ==
* Start by taking count of present voting members for quorom
** Note Taker should note this count in the Agenda section
* Make sure everyone gets a chance to speak
* Speak minimally yourself
* Keep the meeting moving
* Handle the membership voting process
* Be sure to thoroughly follow the procedure outlined in this document, as the template may occasionally change without warning.
 
== Participants ==
* Remain on-topic
* Remain respectful of other participants


= Agenda =
= Agenda =
Line 45: Line 20:
== Proposals ==
== Proposals ==


$PROPOSALS$
=== Arnob Key Access ===
* Proposed By: Robot Ambassador Eric Ose
<blockquote>
Reminder this Thursday for HYH we have a proposal for @ATK to have 24/7 lab access. I'm trying to confirm we have enough people going to be there to vote. Arnob has a very busy week and school. I'm not sure he will be there in person, but we can still vote on this.
 
Oh this is the proposal; https://groups.google.com/g/heatsynclabs/c/agqWr0QGwN0
</blockquote>


== Discussion Items ==
== Discussion Items ==

Revision as of 15:35, 23 April 2024

This page was automatically copied from HYH Meeting Template by User:Phong. If you would like to change the structure of how future meetings perform, please make any modifications to HYH Meeting Template. If you would like to propose something at the next meeting, bring it up on the mailing list with "PROPOSAL:" in the subject line and Phong will add it to the next meeting's agenda.

Instructions

Agenda

  • Note Taker: FIXME
  • Moderator: FIXME
  • Number of Members Present: FIXME

Announcements

  • Any cool new projects? Something you want everyone to know?
  • Any happenings that people should be aware of?

Financial Report

Proposals

Arnob Key Access

  • Proposed By: Robot Ambassador Eric Ose

Reminder this Thursday for HYH we have a proposal for @ATK to have 24/7 lab access. I'm trying to confirm we have enough people going to be there to vote. Arnob has a very busy week and school. I'm not sure he will be there in person, but we can still vote on this.

Oh this is the proposal; https://groups.google.com/g/heatsynclabs/c/agqWr0QGwN0

Discussion Items

If an item of discussion drags on too long, further discussion may be postponed until after the meeting ends.

During discussion, it is not necessary to write down exactly what each person says. Record the topics of discussion, and any items of consensus or controversy here. Detailed descriptions of the conversation should go on the discuss page for this meeting.

End of Meeting

  • Delete the "Instructions" section at the top of this page.
  • Delete this section.
  • Post the notes to the wiki
  • Discuss any items for which there was not enough time during the meeting
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