How to Run HeatSync Labs: Difference between revisions
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== Resource Manager == | == Resource Manager == | ||
* In charge of Tear Apart Nights | |||
* Handle incoming items (donations, | |||
* Handle outgoing items (recycling, auctioning, donating, trashing) | |||
* Inventory management (resource tracking, sellable item tracking, toolshare, with IT's help) | |||
* Responsible for space (organization, cleanliness) | |||
* Manage storage (onsite, offsite) | |||
* Submit orders to Treasurer | |||
* Policies/guidelines, lab safety, waivers, signage | |||
* Facilities management | |||
* Tool buildouts/installation | |||
* Utilities management (with treasurer's help) | |||
== Treasurer == | |||
* Manage bank accounts (with accountant's help) | |||
* Collect dues and monetary donations | |||
* Initiating and revoking memberships (with secretary's help) | |||
* Timely updates to the board | |||
* Taxes, IRS communication | |||
* Collecting receipts for sales | |||
* Delivering receipts to donators, with tax exempt notification (as easy as possible) | |||
* Improving sales process to make it easy for customers (with IT/Marketing help) | |||
* Set up accounts with vendors | |||
* Purchasing (processing orders) | |||
* Capital value (asset tracking with resource manager's help) | |||
* Budgets | |||
* Expenses (monthly/yearly) | |||
* Building and debt management | |||
* Accounts payable | |||
* 501c3 status (account switchovers) | |||
== Secretary == | |||
* Initiating and revoking memberships (keys, documents, etc, with treasurer's help) | |||
* Templatize meeting minutes, make minutes easy | |||
* Agendas | |||
* Document storage, recordkeeping | |||
* Reminders (reporting, taxes, due dates) | |||
* Calendar (operational, events, point of contact) | |||
* Coordinate presenters (before, during, after) | |||
* Operations/Events accountability | |||
* Contacting lawyer/insurance | |||
== Editor == | |||
* | |||
== Marketing/PR == | |||
* Ensuring sales items are displayed well | |||
== IT == | |||
Revision as of 03:04, 28 January 2011
This is a list of responsibilities (what is expected of the position), as well as a knowledgebase of how to practically accomplish those responsibilities.
Champion
- Physical face of HeatSync, primary contact point
- Present for most events
- Host/life of the party
- Leader
- Checks/Balances (treasurer, etc)
- Vision, on track and clearly conveyed, the "why"
- Set and clarify expectations of positions
- Understand/track all aspects of HeatSync
- Accountability, Follow-up
- Empower/motivate
- Delegator
- Focus
- Mediate
- Communication (to/from board, to new people "no wallflowers!", connect people, to partners, getting and keeping contacts)
- Decider
- Clarity
- Soliciting for membership
- Presentation
Resource Manager
- In charge of Tear Apart Nights
- Handle incoming items (donations,
- Handle outgoing items (recycling, auctioning, donating, trashing)
- Inventory management (resource tracking, sellable item tracking, toolshare, with IT's help)
- Responsible for space (organization, cleanliness)
- Manage storage (onsite, offsite)
- Submit orders to Treasurer
- Policies/guidelines, lab safety, waivers, signage
- Facilities management
- Tool buildouts/installation
- Utilities management (with treasurer's help)
Treasurer
- Manage bank accounts (with accountant's help)
- Collect dues and monetary donations
- Initiating and revoking memberships (with secretary's help)
- Timely updates to the board
- Taxes, IRS communication
- Collecting receipts for sales
- Delivering receipts to donators, with tax exempt notification (as easy as possible)
- Improving sales process to make it easy for customers (with IT/Marketing help)
- Set up accounts with vendors
- Purchasing (processing orders)
- Capital value (asset tracking with resource manager's help)
- Budgets
- Expenses (monthly/yearly)
- Building and debt management
- Accounts payable
- 501c3 status (account switchovers)
Secretary
- Initiating and revoking memberships (keys, documents, etc, with treasurer's help)
- Templatize meeting minutes, make minutes easy
- Agendas
- Document storage, recordkeeping
- Reminders (reporting, taxes, due dates)
- Calendar (operational, events, point of contact)
- Coordinate presenters (before, during, after)
- Operations/Events accountability
- Contacting lawyer/insurance
Editor
Marketing/PR
- Ensuring sales items are displayed well