HYH Meeting Template: Difference between revisions
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This page was automatically copied from [[HYH Meeting Template]] by [[User:Phong]]. If you would like to change the structure of how meetings future perform, please make any modifications to [[Meetings/Template]]. If you would like to propose something at the next meeting, bring it up on the mailing list with PROPOSAL in the subject line and Phong will add it to the next meeting's agenda. | This page was automatically copied from [[HYH Meeting Template]] by [[User:Phong]]. If you would like to change the structure of how meetings future perform, please make any modifications to [[Meetings/Template]]. If you would like to propose something at the next meeting, bring it up on the mailing list with PROPOSAL in the subject line and Phong will add it to the next meeting's agenda. | ||
Revision as of 09:14, 2 November 2012
This page was automatically copied from HYH Meeting Template by User:Phong. If you would like to change the structure of how meetings future perform, please make any modifications to Meetings/Template. If you would like to propose something at the next meeting, bring it up on the mailing list with PROPOSAL in the subject line and Phong will add it to the next meeting's agenda.
Instructions
- Read the instructions out loud for all to comprehend.
- Delete these instructions prior to posting completed minutes
- Pick a moderator and note-taker
Note-taker
- Open a text editor to take down some detailed minutes.
- Detail is important. If it isn't written down, it never happened.
- Project the minutes and notes throughout the meeting
- Follow the instructions in the End of Meeting section at the appropriate time.
Moderator
- Start by taking quorom of present voting members
- Make sure everyone gets a chance to speak
- Speak minimally yourself
- Keep the meeting moving
- Handle the membership voting process
- Be sure to thoroughly follow the procedure outlined in this document, as the template may occasionally change without warning.
Participants
- Remain on-topic
- Remain respectful of other participants
Agenda
- Note Taker: FIXME
- Moderator: FIXME
Announcements
- Any cool new projects? Something you want everyone to know?
- Any happenings that people should be aware of?
Financial Report
- Funds in bank: ##FIXME## (Can be seen at Financial Report.)
Proposals
Discussion Items
If an item of discussion drags on too long, further discussion may be postponed until after the meeting ends.
During discussion, it is not necessary to write down exactly what each person says. Record the topics of discussion, and any items of consensus or controversy here. Detailed descriptions of the conversation should go on the discuss page for this meeting.
End of Meeting
- Return the binder to its location
- Delete the "Instructions" section at the top of this page.
- Post the notes to the wiki
- Discuss any items for which there was not enough time during the meeting