HYH Meeting 2012-11-22

This page was automatically copied from HYH Meeting Template by User:Phong. If you would like to change the structure of how future meetings perform, please make any modifications to HYH Meeting Template. If you would like to propose something at the next meeting, bring it up on the mailing list with "PROPOSAL:" in the subject line and Phong will add it to the next meeting's agenda.

Instructions

• Read the instructions out loud for all to comprehend.
• Delete these instructions prior to posting completed minutes
• Pick a moderator and note-taker
• Review the last meeting's minutes
• If proposals have been amended or withdrawn, update this document accordingly before the meeting.

Note-taker

• Open a text editor to take down some detailed minutes.
  • Detail is important. If it isn't written down, it never happened.
  • Make sure you record vote counts and not only the final results
• Project the minutes and notes throughout the meeting on the projector in the centre of the room.
  • This is done in lieu of whiteboarding because screw whiteboarding.
• Follow the instructions in the End of Meeting section at the appropriate time.

Moderator

• Start by taking count of present voting members for quorom
  • Note Taker should note this count in the Agenda section
• Make sure everyone gets a chance to speak
• Speak minimally yourself
• Keep the meeting moving
• Handle the membership voting process
• Be sure to thoroughly follow the procedure outlined in this document, as the template may occasionally change without warning.

Participants

• Remain on-topic
• Remain respectful of other participants

Agenda

• Note Taker: FIXME
• Moderator: FIXME
• Number of Members Present: FIXME

Announcements

• Any cool new projects? Something you want everyone to know?
• Any happenings that people should be aware of?

Financial Report

• Funds in bank: ##FIXME## (Can be seen at Financial Report.)

Proposals

Only people with card access can vote on granting card access

• Proposal by Chad Stearns
• Proposed on Mon, 12 Nov 2012 03:14:40 -0800 (PST)

*PROPOSAL: Only people with card access can vote on granting card access*
      *-In addition, there must be at least 6 card holding members voting 
on card access proposals. If there are not 6 card holding members at the 
HYH, then the proposal is tabled until the next HYH.*
*
*
-Chad "Excellent-proposals" Stearns

-- 

Discussion

• RESULT: #FIXME#

Create guest sign in book

• Proposal by Paul Hickey
• Proposed on Thu, 15 Nov 2012 08:32:57 -0700

I move to create a sign in book for guests to optionally sign and
optionally ask for their:

Name
Age
Zipcode
How they heard about us
What they are working on

I think this would be a great resource for HSL so we can see who the people
who visit HSL, why they are there and where they are from.

This could help our marketing efforts and help us see where our demographic
is.  This could also help inform us of where we should maybe move in the
future.

I'm open for more or less fields.

-- 
Paul Hickey

-- 

Discussion

• RESULT: #FIXME#

Better re/define Non Key-Card Member access

• Proposal by Michael Mathers
• Proposed on Thu, 15 Nov 2012 12:59:50 -0800 (PST)

Proposal:  WITHDRAWN by submitter:  Better re/define Non Key-Card Member access
-- 

Discussion

• RESULT: #FIXME#

Create a Kiosk Sign-In System

• Proposal by Michael Mathers
• Proposed on Thu, 15 Nov 2012 13:04:02 -0800 (PST)

Proposal:  Create a Kiosk Sign-In System


   - All entrances of HSL Members should be logged.  
   - All members will have a record and this record will be reasonably kept 
   up-to-date on whether they are paid-up in dues, expulsion, active, etc.
   - Sign-in will be easy and not intended to be "secure" (a quick PIN or 
   something, specific proposal below).
   - Certifications that a member has been awarded for tools that require 
   it will be viewable here so any Member can confirm that another has the 
   right to use a particular tool/station.
   - Members will sign-out upon leaving.
   - Signed-in members will be listed on http://live.heatsynclabs.org or, 
   at least, the "open" status of the space (see other proposal)


Here are some specifics I have in mind for the software. I am willing to 
develop it and have already started some design for it.  I could have 
something up in just a few weeks.


*Sign-In/Out*

   - Sign-in/out should be SUPER-DUPER simple easy to do.
   - Support all of the following means:
      - Can sign in by PIN/code.  Suggestion: 4 digit PIN.  Example:  8509 
       (Numeric keypad up front)
      - Can sign in by mouse/UI.  Find, name, click Sign-In button
      - Near Future:  Sign-in by scanned/printed QR code or some other 
      quick id access (cheap).
      - Possible Future:  Key-Card access would conveniently auto-sign in a 
      Key-Card Member.
   - Sign-out by the same means
   - Suggested "grace" period for sign-ins: To accommodate that a member 
   may be paid-up but not reflected immediately in this Kiosk, a grace period 
   is suggested to allow sign-ins despite a membership being expired.  The 
   period to be configurable.
   - If Member photo not on file, suggested that a software be able to take 
   a photo right then and there on first sign-in.

*Guest Sign-In/Out*

   - Guests of a Member should be signed in by the member.  First name only 
   required.  Guest sign-in will always be attached to the member sign-in and 
   is the responsibility of the member including any/all violations of HSL 
   rules/processes/safety procedures.  Guest policies are not determined in 
   this proposal, just that the kiosk should have a guest sign-in feature.

*Certification List*

   - Any member can walk up and see a list of certifications for any member 
   (possibly available on the web as well).
   
User != Members:  Only certain users, as defined by role and board, will be 
able to actually authenticate into the application to maintain things like
certificate lists, member lists, etc.

-- 

Discussion

• RESULT: #FIXME#

Define Safety Incident Reporting Procedures

• Proposal by Michael Mathers
• Proposed on Thu, 15 Nov 2012 13:08:34 -0800 (PST)

The Incident Report Form link does not point to anything and I did not see 
any procedures.  Create some procedures.

-- 

Discussion

• RESULT: #FIXME#

Purchase Craftsman Miter Saw to replace RAS

• Proposal by Ben Humpherys
• Proposed on Thu, 15 Nov 2012 15:00:59 -0800 (PST)

I propose that HeatSync Labs purchase a Craftsman 10" Single Bevel Sliding 
compound Saw, item #21237, for no more than $250. If unavailable, the 
nearest equivalent miter saw available can be substituted. 

http://www.sears.com/craftsman-10inch-single-bevel-sliding-compound-miter-saw-21237/p-00921237000P

This will replace the current radial arm saw. The current price tag is 
$190. Adding sales tax makes it just over $200. It is currently in stock at 
multiple local Sears stores for in-store pickup. The extra limit on 
spending is in case of any changes in price.

Many have complained about the radial arm saw. It is unintuitive for many 
to use, leading to frequent improper and unsafe use. It takes a lot of 
space in the shop, constricting foot traffic through the shop. After 
shopping around online for some time, this particular model seems to be the 
best value. Craftsman is a well-known and high quality brand. It can cut 
boards up to 12 inches deep, which is only 4 inches less than the current 
radial arm saw. It includes a dust bag to limit the sawdust scattered in 
the lab. It has a laser for precise alignment of cuts. It has a 15 amp, 3 
horsepower motor. It weighs 52 pounds.

This will take up less space than the RAS because it can be left on a 
table, or stowed away underneath the table when unused. It can be moved 
outside if necessary for cutting of particularly long pieces of wood. It 
allows us the same wood cutting capabilities but in a more flexible and 
safer package. And it isn't very expensive either. To get a sliding miter 
saw with more reach would require jumping up to $400+. 

-- 

Discussion

• RESULT: #FIXME#

Discussion Items

If an item of discussion drags on too long, further discussion may be postponed until after the meeting ends.

During discussion, it is not necessary to write down exactly what each person says. Record the topics of discussion, and any items of consensus or controversy here. Detailed descriptions of the conversation should go on the discuss page for this meeting.

End of Meeting

• Delete the "Instructions" section at the top of this page.
• Delete this section.
• Post the notes to the wiki
• Discuss any items for which there was not enough time during the meeting