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| ==Purchasing and Reimbursement Policy==
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| HeatSync Labs (HSL) will reimburse select expenses incurred by our members. HSL will not reimburse for any expense not specified in this policy.
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| Although IRS guidelines require documenation and substantiation for all business expenses greater than $75.00, HSL requires individual itemized expenses to be accompanied by a receipt.
| | Finances are the domain of the Treasurer. HeatSync attempts to be as open book to our members as possible, and nearly that open to the public in general. You may contact the treasurer at any time to talk about our financial status. |
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| This will ensure an effortless expense reimbursement process. HSL members who do not have a actual receipt(s), where required, must submit a signed affidavit acknowledging the loss of the receipts, which may delay the reimbursement process.
| | =Purchasing and Reimbursement Policy= |
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| '''All reimbursement requests must be sumbitted within 30 days of incurring the expense. Any request received after 30 days may not be reimbursed.'''
| | The following are the currently recognized ways for Heatsync Labs to spend its money: |
| | *Individual members granted spending responsibilities through a Hack Your Hackerspace vote, or board election. |
| | *A proposal to Hack Your Hackerspace, specifying what equipment to buy, and passed by a majority vote. |
| | *A station head, spending within the limits of their station budget, on equipment for their station. |
| | *A board member, at their discretion, for purchases under $50 in value. |
| | *A board member, with the approval of a majority of the board, for purchases over $50. |
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| Note: [[All projected expenses greater than $25 must be [[pre-approved]] by the HSL Board of Directors]].
| | Individual members are expected to spend their own money to purchase equipment for the lab. Members donating to the lab are appreciated, but will NOT be reimbursed for their donations. |
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| Covered Expenses
| | Please save all receipts and give them to the treasurer or secretary. |
| - Travel
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| - Miscellaneous
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| - Capital Equipment
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| - General equipment and tools
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| Expense Reports
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| In order to receive reimbursement HSL members shall complete and submit an expense claim form within a reasonable time after incurring the expense and in any event no later than 30 days thereafter. The expense report shall be accompanied by all receipts documenting each expense, including those acquired from the use of HSL debit card. HSL members shall verify that the expenses for which reimbursement is sought were incurred on behalf of HeatSync Labs in performance of official duties and that they meet the policies established in this policy.
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| ==Revenue Ideas==
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| Run this is a for profit operation! Just because its a non profit doesn't mean it shouldn't self sustain, and more!
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| * Donations/Pledges from membership, community, and local companies
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| * Membership Dues
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| * Donations towards certain tools or services ala http://www.pledgebank.com and http://www.kickstarter.com (let people who want them donate towards them and make this public so they can see how close they are)
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| * Private Investors -- if were non profit isn't this just donations?
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| * Lifetime Membership?--issues, cannibalize your first set of users who would be paying monthly!
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| * loans - from a bank, or maybe a yearly membership up front to capitalize us, basically a loan from our own people with a possible discount equal to what the bank would have made us pay
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| * Sell Food, have an actual cafe, coffee shop--simultaneously have someone watch the space and make some money too--make it public too!
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| * Craft Shop (local or etsy)
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| * Maybe have someone pay us to utilize our space--some for profit opens up a coffee shop in our space and pays xK a month for the privilege
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| * Sponsorship - Universities, Large Companies(Intel), etc.
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| * Grants(1337 grant from UAT, EAP and Edson from ASU, [[http://azgates.asu.edu AZGATES]])
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| * Shared Purchase Plan - Reimbursement Program – Buy a tool and get it payed back
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| * Merchandise Income - T-Shirts, Hats, Posters, Stickers, Crafts, Electronics Kits, etc.
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| * Advertising Revenue from Website
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| ==Loans==
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| *Put together a decent business plan and approach local banks (not likely)
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| *Peer to peer lending like http://www.lendingclub.com and http://www.prosper.com
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| ==Accounting Software==
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| ===Open Source===
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| *gnucash - http://www.gnucash.org/ - Linux or Windows
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| *TurboCash - http://www.turbocash.net/ - Windows only, may work with WINE
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| ==Reoccurring Expenses==
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| {| class="wikitable" border="1"
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| ! Expense
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| ! Cost
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| ! Period
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| | Rent/Lease
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| | Utilities(Electricity/Water)
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| | Internet
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| | Domain Name
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| | Legal Fees
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| | Insurance
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| | Advertising/Marketing
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| | Salaries for Staff
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| |}
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| ==One Time Expenses==
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| {| class="wikitable" border="1"
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| ! Expense
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| ! Cost
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| | Filling Articles of Incorporation
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| | Furniture
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| | Tools Not Donated
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| | Permits and License Fees
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| | Equipment and Supplies
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| | Building Materials
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| |}
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| ==Future Large Purchases==
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| *$10,000 Fab Lab [http://fab.cba.mit.edu/about/fab/inv.html] a long way down the road
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| *Discounted machines from Manufacturers
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| ==HeatBucks==
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| This is a random idea allowing those who may not be able to pay to work their debt off.
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| Im interested in this idea of 'heatbucks', or Whuffie, community currency--think of it as Ebay feedback number or a slashdot points.
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| These could be traded amongst members for things or time. You could hand some out with each monthly membership fee(la second life or other mmorpgs).. and some larger amount might even be used for paying FOR your membership fee. You could also sell extra bucks to people who have money but not time.
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| I'm cribbing a bit from Cory Doctorow here if you want to search him out and read more on these ideas, but children and the poor are time rich and money poor. Professionals and adults tend to be time poor and money rich. The time poor people will spend what the market will bear to get something done, while time rich people will do whatever it takes to get it for free. You will never convert these people, they will eventually convert themselves by changing their standard of living. This is why file sharing will never be stamped out. I think it would be interesting to have an economy system where people who have time but not money could train, present, and donate their way into membership rather than pay. Some people will never have 50 dollars, but will have 20 hours…
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| Theres an argument against this to think about. There is an idea out there that even valuing something at all, removes the value from the transaction. I believe either Chris Anderson of Wired, Long Tail, and FREE or Clay Shirkey has presented this. The idea is if you paid people who edited wikipedia articles even a cent a transaction you would ruin the system because when you value people (especially that low) you make it a paid gig and not something people are donating and feeling good about. Im interested in the communities thoughts on this.
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| Thoughts?
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