Events: Difference between revisions

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Community growth and development is important to us. One of our goals as a nonprofit in the greater Phoenix metropolitan area is to play an active role in bringing about this change. We believe that this will be reflected through our involvement in community events.
If there is an event you would like us to host or make an appearance at, please [https://forms.gle/74kL9RutY2e3WDtZA fill out the event form].
= Events =
= Events =


== Recurring Events ==
== Recurring Events ==
* [[Open Hours]]
* [[Open Hours]] — Mon - Wed 7pm - 10pm, Sat noon - 5pm.
* Coffee & Coworking weekly on Wednesdays 9am - 3pm.
* Member Hours — Tuesday 10:30 am - 1:00 pm.
* [[Arduino Night]] monthly 1st Wednesday 7pm - 10pm.
* [[Hack Your Hackerspace]] — bi-monthly 2nd and 4th Thursdays 7pm.
* Sewing Night monthly 2nd Tuesday 7pm - 10pm.
* [[Young Makers]] — bimonthly 1st and 3rd Friday 7pm - 10pm.
* [[Monthly Laser Meetup]] 1st Sunday 10am - 2pm.
* 3d Printer Day monthly 1st Sunday noon - 5pm.
* [[Woodworking Day]] 4th Saturday of the month 1pm - 4pm.
* [[Hack Your Hackerspace]] bi-monthly 2nd and 4th Thursdays 7pm.
* [[Young Makers]] bimonthly 1st and 3rd Friday 7pm - 10pm.
* [https://azhaunters.com/ AZ Haunters] meets most months for Halloween themed making at the lab. Als on [https://www.facebook.com/AZHaunters Facebook].
* [https://www.meetup.com/arizona-codes/ Group Programming Practice -Leetcode] meets on the Last Wednesday of the month 7pm - 9pm.
* [https://www.meetup.com/phoenix-javascript/ PHX Javascript] has different topics related to Javascript.
* [https://www.meetup.com/phoenix-algorithms-and-coding/ Phoenix Algorithms and Coding] have monthly events with a varied schedule.
 
==Other Events and Info==
 
* View the [http://www.heatsynclabs.org/ homepage] to see a calendar with our current schedule.
* [https://guestlist.co/u/HeatSyncLabs guestlist] lists classes that require a registration.
* [https://www.cactuscon.com/ CactusCon] Arizona's annual information security conference
* [[Category:Events | Other wiki pages about events.]]
 
==Past Events==
* [[HotTopics]]
* [[Laser_Mustache_Party|One Year Anniversary Party]]
* [[First Friday]]
* [[Makerfaire]]
 
== See Also ==
*[[Fundraising]]


= Workshops =
'''Weekly'''
* Coffee & Coworking — Wednesday 9am - 3pm.
* Blender Buddies — Friday 4pm - 6pm.


The HeatSync Labs Workshops' core goals include:
'''Monthly'''
* Providing a strong independent educational infrastructure for HeatSync Labs members and community
* 3d Printer Day — 1st Sunday noon - 5pm.
* Outreach to public offering safe opportunities to enjoy the HeatSync Labs premises and equipment
* [[Arduino Night]] — 1st Wednesday 7pm - 10pm.
* Serve as a venue to share experiences, lessons and information
* [https://azhaunters.com/ AZ Haunters] — Halloween themed making. Also on [https://www.facebook.com/AZHaunters Facebook].
* Building an on-going learning network for makers
* [https://www.meetup.com/phx-android/ Google Developer Group] — 3rd Thursday 7pm.
* [https://www.meetup.com/arizona-codes/ Group Programming Practice -Leetcode] — last Wednesday of the month 7pm - 9pm.
* Metal Mondays — 2nd Monday 6pm - 9pm.
* [[Monthly Laser Meetup]] — 1st Sunday 10am - 2pm.
* [https://owasp.org/www-chapter-phoenix/ OWASP Phoenix] — 1st Tuesday 8:30pm
* [https://www.meetup.com/phoenix-algorithms-and-coding/ Phoenix Algorithms and Coding] — varied schedule.
* [https://www.meetup.com/phoenix-javascript/ PHX Javascript] — has different topics related to Javascript.
* Prusa User Group (PUG) — 1st Thursday 7pm - 10pm.
* [[Retro Gaming Night]] (fundraiser) — 4th Friday 7pm - 10pm.
* Sewing Night — 2nd Tuesday 7pm - 10pm.
* [[TabletopNight]] (fundraiser) — 2nd Friday 6pm - 10pm.
* [[Woodworking Day]] — 4th Saturday 1pm - 4pm.


== HeatSync Labs Responsibilities ==
= Host Events =
* HSL will publicize the event on HeatSync Labs specific websites and social media outlets.
* HSL will provide the venue, table, chairs and utilities
* HSL can host the event registration if desired


== Instructor Responsibilities ==
== How To ==
* Instructor agrees to honor the spirit of collegiality and professionalism while conducting Workshops within HeatSync Labs
You do not need to be a member to host events. If you are charging for a class/workshop you can get paid for the event. Events should support our non-profit educational mission.
* Instructor agrees to abide by current HeatSync Labs policies and procedures
* Instructor understands that the HeatSync membership is overall small and that the economics support targeting OUTSIDE the HeatSync community by marketing to friends/family, coffee shops, workplaces, schools, etc
* Instructor should fill out the online [https://forms.gle/74kL9RutY2e3WDtZA Event Scheduling Request form].
* Instructor should be prepared to start the workshop at the start time and conclude at the end time.


== Student Responsibilities ==
'''To host an event'''
* Please arrive 10-15 minutes before the workshop is set to start so there is enough time to check in.
* Check the calendar on our home page for a time when there are no conflicting events.
* If you can't make it to the workshop you must contact the instructor before the start of the class to release your seat; otherwise, you will not be afforded a refund.
* Fill out the [https://forms.gle/74kL9RutY2e3WDtZA Event Scheduling Request form].
* While all workshops are subject to change, we make every attempt to notify all registered participants. Please ensure that we have the correct contact information on file to contact you in the event of a schedule change or class cancellation
* You'll get a respond with any questions or a message the calendar has been updated.
* When you come to events please wear appropriate attire for the tools you will be using. Read the event description for relevant details. For example wearing closed-toe shoes and clothes made with natural fibers for welding classes.


== Guidelines on Ticket Prices ==
== Guidelines on Ticket Prices ==
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Our current policy is the following: Ticket prices are set by the instructor. 30% of profits goes to HeatSync Labs 70% to instructors.
Our current policy is the following: Ticket prices are set by the instructor. 30% of profits goes to HeatSync Labs 70% to instructors.
* Instructors may offer a discount ticket price for members
* Instructors may offer a discount ticket price for members
* HeatSync Labs will receive a contribution of one third the class fee.
* Instructor amount = (total ticket sales - materials costs) * 70%
* Instructor amount = (total ticket sales - materials costs) * 70%
* HeatSync Labs amount = (Total ticket sales - materials cost) * 30%
* HeatSync Labs amount = (Total ticket sales - materials cost) * 30%
== Instructor ==
* HSL will provide final payment up to 2 business days after completion of the workshop
* Instructors amounts will be calculated as follows:


== Guidelines On "Certification" Workshops ==
== Guidelines On "Certification" Workshops ==
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* One must be a member in good standing with HeatSync Labs
* One must be a member in good standing with HeatSync Labs
* One must be already certified on the tools before you are authorized to teach
* One must be already certified on the tools before you are authorized to teach
== Cancellations, No-shows, and Refunds  ==
* Should the workshop fail to sign the minimum participants by 14 days prior to the workshop, the workshop will be canceled and refunds issued to the participants who paid
* HSL will not be held responsible for any fees to Instructor if workshop is canceled for any reason. We will make every possible effort to notify Instructor in advance of any unforeseen problems that may arise which would cause the workshop to be canceled other than the below minimum enrollment as previously stated.
== Scheduling ==
In order to properly schedule and publicize workshop events hosts should submit the following to details preferably 2 or more weeks in advance:
* Workshop Title
* Date to be held
* Start and end time
* Maximum Class Size
* Minimum Class Size
* Workshop Description
* Student age limits
* Instructor bio, digital image of logo or artwork to be publicized
== Financial & Liability Agreement ==
* Instructor shall indemnify and hold HeatSync Labs harmless against any actions, claims, suits, losses, damages, judgments, costs, expenses, and liabilities (including, without limitation, attorney fees arising directly or indirectly out of the Instructors activities under this agreement). Such indemnity and agreement to hold harmless shall include, but not be limited to, loss or damage resulting from the violation by the Instructor, it's officers, agents, or employees of an applicable laws or regulations of any governmental authority in the use of premise and equipment.
* Nothing herein shall constitute the parties to this agreement as partners or joint ventures, and the Instructor acknowledges that s/he is an independent contractor and has no authority of any kind to bind HeatSync Labs in any way. Instructor agrees not to act or represent to others that s/he is an employee or agent of HeatSync Labs and HeatSync Labs has no obligation or duty of any kind to pay any expenses or costs of any sort incurred by the Instructor.


= Presentations =
= Presentations =
HeatSync Labs is always looking for more presentations to host at our monthly meetings.  What would you like to hear about and what knowledge can you impart to the rest of us? The following list is a record of past presenters and presentations topics.  We hope to upload presentation slides/videos in the future. Also, feel free to request a presentation on a topic you are interested in; chances are someone may in a group may know something about it. You can also request a repeat of a previous presentation.  
HeatSync Labs is always looking for more presentations to host at our monthly meetings.  What would you like to hear about and what knowledge can you impart to the rest of us? The following list is a record of past presenters and presentations topics.  We hope to upload presentation slides/videos in the future. Also, feel free to request a presentation on a topic you are interested in; chances are someone may in a group may know something about it. You can also request a repeat of a previous presentation.  
If you are interested in presenting a topic at one of our meetings, please contact one of the Board members.


===Presentation Suggestions for the Future===
===Presentation Suggestions for the Future===
Line 119: Line 67:
* [[Presentations/DMS|Developing Maintainable Software]]
* [[Presentations/DMS|Developing Maintainable Software]]


===Past Presentation Topics===
== Past Events ==
[https://groups.google.com/g/heatsynclabs/c/zS3v8zAV5fQ/m/sbzW0sxWBgAJ Group post of all events prior to 2017]
 
*[[HotTopics]]
*[[Laser_Mustache_Party|One Year Anniversary Party]]
*[[First Friday]]
*[[Makerfaire]]
*[[Physical_Data_Recovery]]
*Arduino and VOIP - [[Dial-a-Lulz]]
*Astronomy
*Astronomy
*Eagle PCB Layout and Design
*Eagle PCB Layout and Design
Line 139: Line 95:
*Monster party-everyone brings plushie and we tear them up to be reassembled--also do some actuators, lights, sound things for people to add in(programmable greeting card sounds, 555 timer leds)
*Monster party-everyone brings plushie and we tear them up to be reassembled--also do some actuators, lights, sound things for people to add in(programmable greeting card sounds, 555 timer leds)
*Coffee Science and Arduino
*Coffee Science and Arduino
*Arduino and VOIP - [[Dial-a-Lulz]]
*CAD/CAM
*CAD/CAM
*[[Physical_Data_Recovery]]
*Intel Meego App Up
*Intel Meego App Up
*Electron Microscopy
*Electron Microscopy
Line 153: Line 107:
*Retro Gaming
*Retro Gaming
*Electronic Music
*Electronic Music
== See Also ==
*[[Fundraising]]


[[Category:Events]]
[[Category:Events]]

Latest revision as of 16:03, 5 April 2024

Events

Recurring Events

  • Open Hours — Mon - Wed 7pm - 10pm, Sat noon - 5pm.
  • Member Hours — Tuesday 10:30 am - 1:00 pm.
  • Hack Your Hackerspace — bi-monthly 2nd and 4th Thursdays 7pm.
  • Young Makers — bimonthly 1st and 3rd Friday 7pm - 10pm.

Weekly

  • Coffee & Coworking — Wednesday 9am - 3pm.
  • Blender Buddies — Friday 4pm - 6pm.

Monthly

Host Events

How To

You do not need to be a member to host events. If you are charging for a class/workshop you can get paid for the event. Events should support our non-profit educational mission.

To host an event

  • Check the calendar on our home page for a time when there are no conflicting events.
  • Fill out the Event Scheduling Request form.
  • You'll get a respond with any questions or a message the calendar has been updated.

Guidelines on Ticket Prices

Our current policy is the following: Ticket prices are set by the instructor. 30% of profits goes to HeatSync Labs 70% to instructors.

  • Instructors may offer a discount ticket price for members
  • Instructor amount = (total ticket sales - materials costs) * 70%
  • HeatSync Labs amount = (Total ticket sales - materials cost) * 30%

Guidelines On "Certification" Workshops

Certification workshops are those which are used to train membership on usage of some of our more dangerous/expensive tools. The tools which require certification to use are chosen by the tools' station heads.

  • Whenever a "certification" workshop is presented it shall be presented as such.
  • The Instructor agrees to present the workshop according to the guidelines provided by HeatSync Labs.

Instructor Eligibility:

  • One must be a member in good standing with HeatSync Labs
  • One must be already certified on the tools before you are authorized to teach

Presentations

HeatSync Labs is always looking for more presentations to host at our monthly meetings. What would you like to hear about and what knowledge can you impart to the rest of us? The following list is a record of past presenters and presentations topics. We hope to upload presentation slides/videos in the future. Also, feel free to request a presentation on a topic you are interested in; chances are someone may in a group may know something about it. You can also request a repeat of a previous presentation.

Presentation Suggestions for the Future

If you have something you'd like to see, please add it in a bullet here. Maybe tie in a monthly theme regarding a particular item or technique (i.e. casting, milling, or spinning) and include a monthly demo. Try to focus on fundamental materials or methods to build on previously covered topics.

  • Human Powered Vehicles
  • Remote-LAN Microcontroller HAX with Arduino

Future Presentations

Past Events

Group post of all events prior to 2017

  • HotTopics
  • One Year Anniversary Party
  • First Friday
  • Makerfaire
  • Physical_Data_Recovery
  • Arduino and VOIP - Dial-a-Lulz
  • Astronomy
  • Eagle PCB Layout and Design
  • PCB Chemical Etching,Heat Transfer, with FeCl
  • Haptic Belt
  • Lock Picking
  • Cube.ly 3D printing design
  • PaperCraft
  • Thermoforming
  • Idaho Near Space Project Balloon Communications Payload
  • High Speed Photography -- or "shooting things"
  • Haystack Project
  • Working with acrylic
  • Hacking Glass
  • Rep Rap made easy
  • Teardown party-everyone brings something to tear apart
  • Lathing for fun and profit
  • EL Wire
  • Monster party-everyone brings plushie and we tear them up to be reassembled--also do some actuators, lights, sound things for people to add in(programmable greeting card sounds, 555 timer leds)
  • Coffee Science and Arduino
  • CAD/CAM
  • Intel Meego App Up
  • Electron Microscopy
  • Arissat 1 - an amateur satellite launched from the International Space Station
  • Building a Scanning Electron Microscope
  • Knitting, Soldering, and Origami for Japan
  • Food Science / Molecular Gastronomy
  • FIRST Robotics
  • KZell Metal Fabrication Tour
  • Leatherworking
  • Retro Gaming
  • Electronic Music

See Also

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