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=Necessity for a Board=
=Necessity for a Board=
Now that we've incorporated, been granted our 501c3, and grown into our own permanent location we have the tools and community to be able to do great things.  We'll need a team of people who have focused responsibilities that will aid in keeping HeatSync Labs in working order.  Check out the information under "Board Meeting" for when Board Meetings happen to get a feel for that structure.


==Position Ideas==
==Position Ideas==
'''Champion''': Responsible for coordinating between the different board members. Helps maintain the primary goal of the organization (the mission statement). Also helps to support all members with various tasks and is responsible for public and board meeting agendas.  
There is much written about how large a board should be. Some non profits will seek to have large boards which are meant to represent many different interests and donors in the community. Other advice argues to keep a board small and agile.  For now it is expected our board will be small, agile, and targeted to the task at hand, creating a hackerspace out of nothing.  As such these positions were chosen to represent what we should need now.


'''Secretary (Scribe)''': Responsible for maintaining records of all meetings and other paperwork for the organization, including membership applications.  
'''Champion:''' The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting HSL membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.


'''Treasurer/CPA''': Responsible for handling finances for the organization and managing the bank account. This includes membership fees, operation fees, and donations.
'''Treasurer:''' The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue.


'''PR/Marketing''': Responsible for press releases, social networking, and promotion of the organization in general.  
'''Secretary:''' The office of Secretary shall be responsible for recording the proceedings of HeatSync Lab functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in HSL's operations.


'''Editor''': Responsible for monitoring the blog and wiki. Edits submissions for publication and recruits contributors for entries.  
'''Operations:''' The Office of Operations shall be responsible for the oversight of HSL operations and delegation of operational tasks to HSL volunteers.


'''IT Administrator''': Responsible for maintaining the HSL server. Also will gain additional responsibilities once a physical space is obtained.
==Board Meeting==


'''Event Coordinator''': Responsible for maintaining a calendar of events for the organization. This would include presentations, talks, conferences, projects, meetings, etc.
'''When''': Quarterly<br>
'''Time''': 6pm<br>
'''Place''':    HeatSync Labs <br>
108 West Main St.<br>
Mesa, AZ 85201


'''Fundraising/Social Coordinator''': Responsible for fundraisers and social events for the organization. Also responsible for fundraising as a whole.
==Interested In Being a Board Member?==
Questions for everyone!<br>
# Why do you see yourself as a good fit for a position?<br>


'''Resource Manager''': Responsible for ordering supplies and updating/maintaining the tool share database.  
==Current Board Members==
See this [http://wiki.heatsynclabs.org/wiki/Board_Members  link] for current members.


'''Legal''': Responsible for legal matters for the organization, either in a lawyer capacity or as a liaison to a lawyer. This would also include handling waivers, insurance information, and other paperwork related to our liabilities. 
==Previous Board Members==
 
{| border="1" cellpadding="10" cellspacing="0"
==Interested In Being a Board Member?==
|-
Three questions for everyone!<br>
|'''Position'''
'''1)''' Do you see yourself in any of these job roles?<br>
|'''Alumni'''
'''2)''' Are any of these roles unnecessary for the organization?<br>
|-
'''3)''' Is there anything additional we should account for?<br>
|'''Champion'''
|Jeremy Leung, Sean Hillmeyer, Jacob Rosenthal, Tim Gerrits, Luis Montes, Ryan McDermott, Larry Campbell, Trish Blickfeldt, Milton Williams, Shaundra Newstead, Greg Oswalt, Eric Wood, Mike Wolfson, Jot Powers
|-
|'''Secretary/Scribe'''
|Andrea Young, Paul Hickey, Eric Ose, Alyson Zepeda, Luis Montes, Shaundra Newstead
|-
|'''Treasurer'''
|Jose Diaz, Marita Ogden, Prescott Ogden, Chad Stearns, Boots(Josh Parry), David Flores, Eric Wood
|-
|'''Operations Manager (formerly called IT Administrator)'''
|Zachary Giles, Will Bradley, Moheeb Zara, Nate Plamondon, Gabe Finke, Andrew Lewton
|-
|'''PR/Marketing (obsolete role)'''
|Joyce Tang, Rick Osgood
|-
|'''Editor (obsolete role)'''
|David Huerta
|-
|'''Event Coordinator (obsolete role)'''
|Consolidated into secretary role
|-
|'''Fundraising/Social Coordinator (obsolete role)'''
|Split between marketing and individual champions of fundraising ideas who will communicate with scribe
|-
|'''Resource Manager (obsolete role)'''
|Andre Sprague
|-
|'''Legal'''
|External party, paid service
|-
|'''Accountant/CPA'''
|External party, paid service
|}

Latest revision as of 20:08, 30 March 2024

Necessity for a Board

Now that we've incorporated, been granted our 501c3, and grown into our own permanent location we have the tools and community to be able to do great things. We'll need a team of people who have focused responsibilities that will aid in keeping HeatSync Labs in working order. Check out the information under "Board Meeting" for when Board Meetings happen to get a feel for that structure.

Position Ideas

There is much written about how large a board should be. Some non profits will seek to have large boards which are meant to represent many different interests and donors in the community. Other advice argues to keep a board small and agile. For now it is expected our board will be small, agile, and targeted to the task at hand, creating a hackerspace out of nothing. As such these positions were chosen to represent what we should need now.

Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting HSL membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.

Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue.

Secretary: The office of Secretary shall be responsible for recording the proceedings of HeatSync Lab functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in HSL's operations.

Operations: The Office of Operations shall be responsible for the oversight of HSL operations and delegation of operational tasks to HSL volunteers.

Board Meeting

When: Quarterly
Time: 6pm
Place: HeatSync Labs
108 West Main St.
Mesa, AZ 85201

Interested In Being a Board Member?

Questions for everyone!

  1. Why do you see yourself as a good fit for a position?

Current Board Members

See this link for current members.

Previous Board Members

Position Alumni
Champion Jeremy Leung, Sean Hillmeyer, Jacob Rosenthal, Tim Gerrits, Luis Montes, Ryan McDermott, Larry Campbell, Trish Blickfeldt, Milton Williams, Shaundra Newstead, Greg Oswalt, Eric Wood, Mike Wolfson, Jot Powers
Secretary/Scribe Andrea Young, Paul Hickey, Eric Ose, Alyson Zepeda, Luis Montes, Shaundra Newstead
Treasurer Jose Diaz, Marita Ogden, Prescott Ogden, Chad Stearns, Boots(Josh Parry), David Flores, Eric Wood
Operations Manager (formerly called IT Administrator) Zachary Giles, Will Bradley, Moheeb Zara, Nate Plamondon, Gabe Finke, Andrew Lewton
PR/Marketing (obsolete role) Joyce Tang, Rick Osgood
Editor (obsolete role) David Huerta
Event Coordinator (obsolete role) Consolidated into secretary role
Fundraising/Social Coordinator (obsolete role) Split between marketing and individual champions of fundraising ideas who will communicate with scribe
Resource Manager (obsolete role) Andre Sprague
Legal External party, paid service
Accountant/CPA External party, paid service
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